Remote work is not a new concept. Within the last 5 or so years, remote work has become increasingly popular. That is because employees view remote work as an additional perk. When a person is able to work from home, or where ever they desire, they are able to spend more time with their family, get personal tasks done and ultimately enhance work-life balance.
With the recent COVID-19 outbreak, more and more people are forced to work remotely. However, most of those who have been forced to work remotely had little time to prepare. As a result, it might seem as if your team is lacking productivity.
When put in place with a strategy, remote work actually raises productivity. According to a recent study, remote employees work 1.4 more days per month than their office-based counterparts, resulting in more than three additional weeks of work per year.
So, how do you make the most of remote work? We’re here to share the best methods to help raise your remote team’s productivity levels.
Have The Right Communication In Place
One of the biggest mistakes you can make (that is easily preventable) is not having the right tools for communication. While yes, we all have email, how likely is it that everyone on your team reads every single email they get? If you receive a ton of emails each day, its not uncommon for emails to get lost.
To stay connected at all times and ensure you don’t miss a message, you will need a cloud-based collaboration tool or message board. These message boards are not only beneficial to remote teams, but in-office teams too. Who really wants to get up and walk across the office every time they have a quick question? Consider tools like Slack, Facebook Workplace or Fleep.
Get Familiar With Screen-sharing
When in the office, how often do you call a colleague over to your test to over look something? Or how often do you bring your laptop somewhere to have something checked out? If you’re like most people, the answer is probably quite often!
You may think remote work means you won’t be able to see certain things, but thanks to all the incredible features technology provides, you can!
All you have to do is hop into a virtual meeting (like Zoom or Google Hangouts) and share your screen. This way, your colleagues can see exactly what’s on your screen.
Chances are, you and your team adjusted to cloud sharing a while ago. But if you haven’t, sharing through the cloud is essential for remote teams. Most companies use Google Docs for collaboration, where you can create, upload, and share documents. That way, everyone has access and can view any document they need to. The great thing about Google docs? You can edit, leave comments, and spot errors all in one place. Easy, right?!
Organize Your Tasks
Now, this is where the real planning comes in. If you switched to a remote team with little to no notice, this is probably where 99.9% of your problems can be solved!
With a remote team, its challenging to keep up with every task. If you are hoping each employee knows their task and its due date, you will end up in a huge mess. When everyone is working outside of the office, it’s nearly impossible to keep up with every single task. Unless you have an organizational program in place.
There are several project management software options available. Each has their own perk and you might find one better than the other. Here are a few to consider:
Thanks to these project management programs, your team can now be more productive than ever. Each program allows you to prioritize tasks, keep up with progress, track updates, and more. That way, you never have to ask, “Is this task done?” With this tool, everything is recorded in one place, and things never fall through the cracks.
Keep Track of Time
One of the biggest concerns of remote work for employers is the question “are my employees really working?” Some employers choose to trust that their remote team is doing their job. Others use time tracking programs to ensure the work is being done and employees are working when they say they are working. Either way, we have a little inside tip: trust is 100% required! Without trust, you will be up all night wondering what your team is up to. Keep in mind that you hired these folks to do a job, and as long as the work is done on time, that is really all that matters!
In addition to trust, most project management tools allow you to track the time that is spent on tasks. It is important that you encourage your team to track and record their time. Not only does it prove how much they are working, but it will show you how much money is spent on each time so you can save money and other resources.
Show Some Appreciation
Last but certainly not least, your employees still need to see some appreciation. When working remotely, you won’t have that daily face-to-face interaction so showing appreciation might be a bit different. Consider offering your team new perks to enhance their work-life balance. When working from home, work life and personal life become a bit intertwined, so your employees will need something to enhance their lifestyle when they are away from work.
Work2Live: Providing Your Remote Team With The Perks They Want
Work2Live is proud to offer your team Lifestyle Spending Accounts (LSAs.) LSAs are an employer funded account that allows employees to choose the perks they want. Your team can use their LSA to fund gym memberships, spa treatments, hotel stays, and more. This flexible perk is great for both employers and employees.
Want to learn more about LSAs? Try a free demo today!
Last but certainly not least, your employees still need to see some appreciation. When working remotely, you won’t have that daily face-to-face interaction so showing appreciation might be a bit different. Consider offering your team new perks to enhance their work-life balance. When working from home, work-life and personal life become a bit intertwined, so your employees will need something to enhance their lifestyle when they are away from work.